Charge Capture & Entry
Every charge entered accurately from superbills, encounters, or your EHR feed. Nothing gets missed.
Claims go out within 24 hours. 97% pass clean the first time. We track every dollar.
The average practice loses $140,000 per doctor per year in money that never comes in. Most of that is fully preventable. Claim errors no one caught, denials with no follow-up, and late submissions. We send every claim within 24 hours scrubbed for each payer. Our first-pass rate is 97%. The national average sits at 84%.
Every charge entered accurately from superbills, encounters, or your EHR feed. Nothing gets missed.
Every claim is checked against payer-specific rules before it goes out. We catch errors before the payer does.
EDI 837 electronic claims to all major payers. Paper CMS-1500 or UB-04 where needed.
ERAs and manual EOBs posted same day received. Contractual adjustments applied right.
Patient balances billed after insurance pays. Soft collections included.
Collections rate, denial rate, AR aging, and payer mix all delivered monthly.
From signed agreement to first claims submitted, we move fast. Most practices are fully live in 5 business days.
We learn your specialty, payer mix, volume, and current billing issues. 15 minutes and no fluff.
DAY 1We plug into your existing EHR or PM system. No new software. No workflow changes. Setup under 48 hours.
DAYS 2–3We pull 30 days of prior claims, find denial patterns and coding gaps, and set your performance baseline.
DAYS 3–5First claims go out within 24 hours of your first patient day. Dashboard is live. Your account manager is reachable.
DAY 5+Real testimonials from real clients. Specific numbers, not vague praise.
"Within 60 days our denial rate went from 18% down to 4%. I will be honest, we had been let down by a billing company before. But the numbers showed it clearly. Collections are up $28,000 every month."
Dr. Michael TorresInternal Medicine, Phoenix AZ+$28K/month in collections
"Onboarding was completely smooth. We were live on day 5. Our old biller took 6 weeks just to start. RCMBillers had us processing claims faster than I thought possible."
Jennifer Choi, MBAPractice Administrator, Orthopedic Group, Seattle WALive in 5 days vs 6 weeks prior
"They caught $60,000 in undercoded services in the first month alone. No new patients, no new staff, just billing done right. Should have switched years ago."
Dr. Aisha PatelGastroenterology, Atlanta GA$60K found in Month 1 coding audit
Medicare, Medicaid, and all major commercial payers. Live billing workflows already built with 500 plus payers nationwide.
Plus 488 more payers. If they pay claims, we know how to bill them.
All protected health information we work with is secured under full HIPAA compliance, with administrative, physical, and technical safeguards that are active at every single level.
We have a signed Business Associate Agreement with every client. All staff complete annual HIPAA training and every PHI transfer uses 256-bit encryption.
Most practices are live within 5 business days of signing with us. We handle EHR connection, get your dashboard ready, and make sure your billing team is briefed before your first patient day.
That is your call. Some practices shift billing staff to front-desk or coordination roles. Others reduce headcount through attrition. We take over the billing entirely and your team is free to focus on higher-value patient-facing work.
No. We never lock clients in. Every agreement has a straightforward 30-day cancellation clause. We earn your continued business through results, not through long-term paperwork.
We charge a percentage of monthly collections, typically 3 to 5 percent based on your specialty, volume, and payer mix. No setup fee. We earn when you do.
We integrate with all major EHR and PM systems including Epic, Cerner, Athenahealth, eClinicalWorks, Kareo, DrChrono, Practice Fusion, NextGen, Greenway, Modernizing Medicine, and 40 plus others. If you use it, we can work with it.
You get a real-time billing dashboard showing claim status, payment posting, denial rates, AR aging, and collections rate. Your dedicated account manager is reachable by phone or email for any specific question.
Get a free revenue audit and see exactly what we can fix and how fast.